9 Advantages Of Cloud Computing For Remote Working
Cecily Giancaterino
May 17, 2023
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12 min read
CRM
The Coronavirus pandemic has changed the way we all do business. With most companies now operating virtually and collaborating with teams remotely, or only opening up with less than half the workforce, everyone is getting used to a new way of life and work. Even after life gets back to normal there will always be the possibility of COVID-19 returning or another pandemic. While it may take a while to get used to these changes, the good news is that there are now many ways to work together as a team even if everyone is not at the office!
There are many benefits of using such a cloud computing platform at this time. Multisoft notes that companies have reported an 80% improvement in operations in the first couple of months after implementing a cloud-based technology! Here are some specific ways such a platform can help you in working remotely.
Key Takeaways:
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Increased flexibility and mobility: Cloud computing enables remote workers to access their files, applications, and data from anywhere with an internet connection. This flexibility allows for greater work-life balance and the ability to work from diverse locations without sacrificing productivity.
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Enhanced collaboration and communication: Cloud-based tools facilitate seamless collaboration among remote teams. Employees can work together in real-time, share documents, and communicate effortlessly through cloud-based platforms, fostering teamwork and improving efficiency.
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Scalability and cost-efficiency: Cloud computing offers scalable resources that can be easily adjusted based on business needs. Remote teams can quickly scale up or down their infrastructure, software, and storage requirements without the need for costly hardware investments. Pay-as-you-go models help optimize costs and eliminate the need for upfront capital expenditure.
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Improved data security and disaster recovery: Cloud providers prioritize data security and employ robust security measures, such as encryption and authentication protocols. Remote workers can leverage these security features to protect sensitive information. Cloud platforms also offer reliable backup and disaster recovery solutions, ensuring business continuity in the face of unforeseen events.
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Increased productivity and efficiency: Cloud-based tools and applications streamline workflows and automate routine tasks, enabling remote workers to focus on high-value activities. Real-time access to data and collaboration tools eliminates time-consuming manual processes, reducing delays and enhancing productivity.
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Seamless software updates and maintenance: Cloud computing eliminates the burden of software updates and maintenance for remote workers. Updates and patches are automatically rolled out by the cloud provider, ensuring that remote teams are always using the latest versions of applications without disruptions or downtime.
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Access to advanced technology: Cloud computing allows remote workers to leverage advanced technologies, such as artificial intelligence, machine learning, and data analytics, without the need for significant investments in hardware or infrastructure. This access to cutting-edge tools empowers remote teams to drive innovation and stay competitive.
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Centralized data management and accessibility: Cloud storage provides a centralized location for data storage, ensuring remote workers have consistent and secure access to files and information. This centralized approach improves data organization, reduces version control issues, and enhances collaboration among remote teams.
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Environmental sustainability: Cloud computing contributes to environmental sustainability by reducing the carbon footprint associated with on-premises infrastructure. Remote working enabled by cloud technology reduces commuting and office space requirements, leading to decreased energy consumption and greenhouse gas emissions.
Table of Contents
Ability to Work From Anywhere
First and foremost, using a cloud computing platform provides extreme mobility and the boon of working from anywhere. Whether you are out for meetings, at home, or remotely working from a cafe, you will still always stay updated on what is going on and be able to find and work on your tasks at hand. You can access all your data using a smartphone, tablet, laptop, or any other device with a screen and internet connection, making everything you need very accessible at the touch of a button.
This ability to multitask and work remotely comes as an added advantage when we have all been forced to work out of the office for our safety and wellbeing. Such a sudden shift with the quick lockdown that was initiated, would have been impossible on an in-house software without missing information or making errors.
With a remote working platform, you can easily get all the information you need without having to copy or transfer files and important documents. The insight on work details you get when working from the office is the same as what you get when working from your living room on such an accessible and mobile system!
Detailed Insight
Every bit of data and information that goes in or out of your workplace is important and a scalable cloud-based program is the key to maintaining and processing all this data. Advanced CRMs come with automated features to keep track of important details and collate it in a way that it helps become nuggets of valuable information.
Without detailed tracking mechanisms and automated customised reports, it becomes very tedious to make sure you're keeping an eye on every little detail that goes through your system. Better insight into your work can help in increasing productivity and efficiency, while also helping you harness the power of data instead of just letting it sit there like a pile of rubbish.
Secure and Safe Platform
With an increase in cybercrime, companies are constantly worried about the security of their data when placed on a cloud-based platform. This is also something that deters many people from using the many benefits the platform has to offer. One of the biggest jobs of your cloud host is to monitor security and ensure all your files, data, and company information are stored safely without the threat of being stolen.
To do this, the data being transferred over different networks and databases is completely encrypted so it isn't accessible by hackers or anyone who doesn't have permission to view it. In fact, you can even set different security settings based on the various users who share the platform.
Save Money with a One-time Investment
The initial cost of paying a large amount for implementing such software may seem like a speed breaker for most companies, but research shows that small and medium businesses would rather use third-party cloud platforms than an in-house system as they find it to be 40% more cost-effective.
The initial price paid has a high Return On Investment and in the long run, leading to cost-saving by automating and combining various tasks. It also helps save time that is better spent on doing more fruitful tasks. If you are worried about overpaying for extra features that you may not even need, most cloud computing services come with 'pay as you go' services so you don't pay for anything extra and are only charged as and when you buy new features or storage space.
Better Way of Collaborating
There is no way for teams to work together remotely if they aren't on the same page about the tasks they are handling. Collaboration can become very difficult if you are still sharing spreadsheets and emailing back and forth regarding updates and changes. By using a cloud computing solution, collaboration can be made much easier as everyone on the team has updates on what exactly is happening with tasks and who is assigned to do what.
Viewing and sharing information becomes much easier with everyone especially when working on several versions of the same document or project and communicating back and forth. Completing tasks becomes simpler as each team member is assigned their own set of work with a streamlined way of updating each other on completion.
Consistent and Updated Data
Data is of no use to a company when stored inconsistently and incorrectly. The key to ensuring every piece of information collected count is to have it organised and collated in a way that is helpful. Maintaining it manually can be error-prone and lack quality control, also leading to diluted or confusing details when multiple people access the same files over and over again.
This is why using a cloud-based system can help in maintaining consistent data that is revised to the newest additions and is error-free. You can easily maintain a better record of all the necessary details and have them organised and available when needed. Eliminate missing fields, spelling mistakes, duplicate entries, and errors, without having to take care of them manually!
No More Loss of Data
When using a system-based software to take care of daily work processes, you risk the chance of losing data due to manual error, system corruption, or any other damage to your in-house computers. By uploading it to a cloud-based platform, you reduce the chances of viruses damaging it, updates wiping it, or any other theft or mishap that can lead to misplacing important and confidential files.
Automatic Updating
A very big boon of using cloud computing is automatic software updates. Unlike updates for in-house software that may require your IT department to manually do it, cloud-based software updates to the latest version without you have to wait or invest your time and money into doing it yourself.
Get an Edge Over Your Competitors
While a lot of companies have now made the shift to cloud computing after understand the experiencing the benefits it has to offer, there are still some who haven't come on board. If you are one of those, there is no time better than now to make the switch and one-up your competitors with a scalable, efficient, and extremely accessible new system.
Conclusion
In conclusion, cloud computing presents a multitude of advantages for remote working, revolutionizing the way businesses operate and empowering remote teams to thrive. The flexibility, enhanced collaboration, scalability, data security, and productivity gains offered by cloud technology make it an essential tool for remote work success.
To experience firsthand how FiveCRM can leverage the power of cloud computing to transform your remote working capabilities, we invite you to book a demo with our team. Our experts will guide you through the features and benefits of our cloud-based CRM solution, showcasing how it can streamline your remote workflows, enhance team collaboration, and drive business growth.
FAQ
Q: Is cloud computing secure for remote working?
A: Yes, cloud computing prioritizes data security. Cloud providers employ robust security measures, such as encryption, authentication protocols, and regular security updates, to safeguard sensitive information and protect against unauthorized access.
Q: How can cloud computing help remote teams collaborate effectively?
A: Cloud-based tools enable real-time collaboration among remote teams. Employees can work together on shared documents, communicate seamlessly through cloud-based platforms, and access up-to-date information, fostering efficient teamwork and enhancing collaboration.
Q: Can cloud computing support the scalability needs of remote working?
A: Absolutely. Cloud computing offers scalable resources that can be easily adjusted based on business needs. Remote teams can quickly scale up or down their infrastructure, software, and storage requirements, ensuring they have the resources they need without unnecessary costs or delays.
Q: Are software updates and maintenance handled automatically in cloud computing?
A: Yes, cloud computing eliminates the need for manual software updates and maintenance. Cloud providers automatically roll out updates and patches, ensuring that remote teams always have access to the latest versions of applications without disruptions or downtime.
Q: How does cloud computing contribute to environmental sustainability in remote working?
A: Cloud computing contributes to environmental sustainability by reducing the carbon footprint associated with on-premises infrastructure. Remote working enabled by cloud technology reduces commuting and office space requirements, leading to decreased energy consumption and greenhouse gas emissions.
Q: What happens to my data in the event of a disaster or system failure?
A: Cloud platforms offer reliable backup and disaster recovery solutions. Your data is securely stored and replicated across multiple servers and data centers, ensuring that even in the event of a disaster or system failure, your data remains accessible and can be recovered quickly.
Q: Can I access cloud-based applications and data from different devices?
A: Yes, one of the key advantages of cloud computing is the ability to access applications and data from various devices with an internet connection. Whether you're using a laptop, tablet, or smartphone, you can conveniently access your files and applications, allowing for greater flexibility and remote productivity.
Q: Can I customize cloud-based solutions to fit my specific remote working needs?
A: Yes, cloud-based solutions often provide customization options to tailor the platform to your specific remote working needs. You can configure settings, workflows, and access permissions to align with your organization's requirements and optimize remote work processes.
Q: How can cloud computing improve productivity in remote working?
A: Cloud-based tools streamline workflows, automate tasks, and provide real-time access to data and collaboration platforms, which in turn enhances productivity in remote working environments. With centralized access to resources, remote teams can work efficiently, saving time and achieving more.
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